Examination
Posting
THE
GLEN COVE MUNICIPAL CIVIL SERVICE COMMISSION
Announces
Open-Competitive Continuous Recruitment Examinations for
Entry Level Clerical Series
Clerk, Typist and Library Clerk
Exam Number
070401
This
Exam Date: Saturday,
October 6, 2007
Next
Exam Date: Saturday,
April 5, 2008
ABOUT
THIS SERIES…
Applicants for this continuous recruitment program can apply throughout
the year as described below. Applicants
file one application, take one exam and pay one application fee ($25), but
their name may be posted on all three lists named above. To have their name on a list the candidate
must pass the exam. To be certified from the Typist list, candidates must also
pass a performance exam as described below.
To be listed on the Library Clerk list, candidates must also have
graduated high school or possess a high school equivalency diploma.
LOCATION
OF POSITION/VACANCY:
The list
established from this exam can be used to fill any current or anticipated
full-time vacancy in the City of
STARTING
SALARY: Clerk Typist Library Clerk
$27,509
(City) $30,490 $25,827
$30,490
(School 2006-7)
CONTINUOUS RECRUITMENT: Applications for this series are accepted
continuously and exams are given every six months. Applicants applying up to two weeks prior to
the exam date will be allowed to take the exam. Successful candidates will have their names
placed on the eligible lists in order of their final score, regardless of the
date on which they take the test. A candidate's
eligibility for appointment begins within one month after the exam and will
remain in effect for 2 years. Candidates
already on the lists may take the exam again to improve their listed scores. The Commission reserves the right to
terminate or modify this Continuous Recruitment program at any time.
LOCATION OF EXAM: To
be announced.
APPLICATION FEE: A nonrefundable
application fee of $25.00 is
required for each separately numbered examination for which you apply. The required fee(s) must accompany your
application(s). Please make your
personal check or money order payable to Glen Cove Municipal Civil Service
Commission. Please write your name and
examination number(s) on the check or money order. Cash will not be accepted. This fee may be waived. See the Application Fee Waiver section of
this posting for details. Applicants who
do not submit the required fee or receive a waiver of application fee will be
denied admission to the test. Applicants
whose personal check is returned for whatever reason will be assessed an
additional administrative charge of $20.00.
Applicants whose personal checks are returned are to pay the required
fee and administrative charge before being admitted to the exam, or they will
be denied admission to the exam. If an
application is disapproved, your fee will not be refunded. You should carefully review the announced
minimum qualifications and any residency requirements. Applications received after the above posted
last filing date will not be accepted.
GENERAL RESIDENCY REQUIREMENTS:
Candidates must be
legal residents of the City of
Typical Work Activities:
Clerk:
Files
correspondence, memoranda, reports and other materials;
Answers telephone,
providing information to callers, taking messages, and making appointments;
Issues and records
applications, licenses and permits;
Maintains time
records, payroll data, AND attendance records;
Assists in the
preparation of routine reports;
Indexes materials
and performs simple record keeping tasks;
Collects money and
accounts for monies received;
Makes entries on
cards or bills or in ledger from original sources;
Pulls material from
files and maintains charge-out records;
Operates
mimeograph, photostat, simple computing and other
office machines;
Makes arithmetical
computations and compiles simple statical reports;
May relieve
telephone switchboard operators;
May operate a
typewriter;
May operate a
computer terminal to enter data directly into the computer.
May be assigned in
varying capacities in other departments.
Typist:
Types forms, records,
reports, form letters, transcripts, invoices, vouchers, requisitions, payrolls,
schedules, index cards, time cards, class lists, attendance records and other
materials;
Answers telephone,
giving out routine information to callers, taking messages and making
appointments;
Collects money and
accounts for monies received;
Addresses envelopes
on a typewriter;
Files
correspondence, records and other materials;
Cuts and proofreads
stencils;
Issues and records
applications, licenses and permits;
Indexes materials
and performs simple record keeping tasks;
Makes arithmetical
computations of fees and taxes;
Makes entries on
cards, or bills, or in ledger from original sources;
Operates a computer
terminal to enter data directly into the computer;
May relieve telephone
switchboard operators;
May operate
mimeograph, photostat, adding, duplicating, and other
office machines.
Library Clerk:
Arranges or files
materials according to library filing rules;
Performs routine
searches of and updates to computer records;
Issues borrowers
cards according to library procedures;
Performs routine
circulation, reserve and overdue functions;
Makes and checks
routine arithmetic computations;
Answers the
telephone and takes messages;
Call patrons to
deliver messages or information on library materials;
Types cards, lists,
labels, or short entries on forms.
MINIMUM QUALIFICATIONS & SPECIAL REQUIREMENTS:
Clerk: None.
Typist: None.
Library Clerk: Graduation from a standard high school or possession
of a high school equivalency diploma.
SUBJECT OF EXAMINATION:
There will be a
written test that you must pass in order to be considered for appointment. The written test will be for knowledge,
skills and/or abilities in such areas as:
1. SPELLING:
These
questions test your ability to spell words that are used in written business
communications.
2. ALPHABETIZING:
These
questions test your ability to file material in alphabetical order.
3. RECORD KEEPING:
These
questions evaluate your ability to perform common record keeping tasks. The test consists of two or more sets of
questions; each set concerning a different problem. Typical record keeping problems might involve
the organization or collation of data from several sources; scheduling;
maintaining a record system using running balances; or completion of a table
summarizing data using totals, subtotals, averages and percents.
4. CLERICAL OPERATIONS WITH LETTERS AND NUMBERS:
These
questions test your skills and abilities in clerical operations involving,
comparing, checking and counting. The
questions require you to follow the specific directions given for each question
which may involve alphabetizing, comparing, checking and counting given groups
of letters and/or numbers.
The use of solar or battery operated calculators are
recommended. Devices with typewriter
keyboards such as computers, spell-checkers, personal digital assistants,
address books, language translators, dictionaries, or any similar devices are
prohibited.
STUDY GUIDES:
Study guides
prepared by the NYS Department of Civil Service may be available for this
exam. Check for details by contacting
the Civil Service Office or visiting the Civil Service website. See the contact information at the end of
this posting.
PERFORMANCE TEST FOR TYPIST ONLY:
Candidates who receive a passing score on the written test must also qualify on the typing performance test to be considered for appointment. This performance test will be given at a later date. Since the performance test is qualifying (pass/fail), if you pass the performance test your final score for the exam will be the score that you achieve on the written test. Candidates may be invited to the performance test in the order of the scores they achieve on the written test. The City reserves the right to give the performance test to only as many candidates as are needed to fill available vacancies. The performance test is a test of keying speed and accuracy. It utilizes a standard keyboard and is given on computers. The computer program requires no prior knowledge of software. A written description of the simple software will be provided at the test site.
The test is five minutes long and is preceded by a three-minute practice session. The text passage is printed in the test booklet. Candidates enter (key or type) as much of that passage as they can during the time available.
In order to pass
the test, candidates must enter the text at a rate of at least 35 words per
minute, with at least 96% accuracy. For example,
if a candidate enters the text at 35 words per minute, the maximum number of
errors is 7. (NOTE: A word is defined as
five characters. The rating formula
divides the total number of characters entered by five to determine the number
of words entered).
Candidates who fail
the performance test will be permitted a retest which will be given on the same
day as the original performance test.
If you have passed
a typing performance test administered by the state or a local civil service
jurisdiction in
CROSS FILER STATEMENT:
If you have applied
for any other Civil Service examination to be given on the same test date for
employment with
RELIGIOUS ACCOMMODATION/DISABLED CANDIDATES/MILITARY MEMBERS:
Applicants whose
religious observances, religious practices or military service prevent their
taking examinations on the scheduled date and disabled candidates who require
special accommodations to take the test should indicate the need for special
arrangements by checking the “Special Arrangement” box on the front
of the applications. The New York State
Department of Civil Service Commission will approve any reasonable request for
accommodations by disabled candidates.
Candidates who are called to military service after filing an
application should send a request for an alternate test date to the City of
MILITARY SERVICE MEMBERS:
If you apply for an
examination during the filing period but are on active military duty on the
date the examination is scheduled, you may request a military makeup
examination. You must contact The City
of Glen Cove Municipal Civil Service Commission for more information. If you are on active duty or discharged after
the filing period has begun, you may apply for the examination up to ten days
before the date of the test.
This examination will be prepared and rated in accordance
with Section 23(2) of the Civil Service Law.
The provisions of
VETERAN’S CREDIT:
Veterans or
disabled veterans who are eligible for additional credit must submit an
application for Veteran’s credit with their application for examination
or at any time between the date of the application for examination and the date
of the establishment of the resulting eligible list. Applications for Veteran’s credits are
available from this office. Effective
January 1, 1998, the State Constitution was amended to permit a candidate
currently in the armed forces to apply for and be conditionally granted
Veteran’s Credits in examinations.
Any candidate who applies for such credit must provide proof of military
status to receive additional credit. No credit may be granted after the
establishment of the list. It is the
responsibility of the candidate to provide appropriate documentary proof indicating
that the service was in time of war as defined in Section 85 of the Civil
Service Law and that the candidate either received an honorable discharge or
was released under honorable conditions in order to be certified at a score
including the Veteran’s credit.
CHILDREN OF FIREFIGHTERS AND POLICE OFFICERS KILLED IN
THE LINE OF DUTY:
In conformance with
section 85-a of the Civil Service Law, children of firefighters and police
officers killed in the line of duty shall be entitled to receive an additional ten
points in a competitive examination for original appointment in the same
municipality in which his or her parent has served. If you are qualified to
participate in this examination and are a child of a firefighter or police
officer killed in the line of duty in this municipality, please inform this
office of this matter when you submit your application for examination. A
candidate claiming such credit has a minimum of two months from the application
deadline to provide the necessary documentation to verify additional credit
eligibility. However, no credit may be added after the eligible list has been
established.
Special
Requirements for Appointment in
Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district as involving direct contact with students, a clearance for employment from the State Education Department is required. Eligible candidates may be required to pay a fingerprint-processing fee associated with this special requirement.
APPLICATIONS / GENERAL INFORMATION / INSTRUCTIONS:
Application forms may be obtained from the City of Glen Cove Website:
OR:
From the office of: The
Glen Cove Municipal Civil Service Commission
City of
Glen
During: Any weekday from the posting date through the last filing deadline (except holidays).
Between the hours of: 9:00 a.m.
to 5:00 p.m. Monday through Friday OR: by sending a stamped ($.55)
self-addressed legal sized envelope with the applicants name and address on it,
requesting an application for the position.
Applications received/postmarked after the filing deadline will not be
accepted.
The applicant should make certain every question on the application is answered, and that the application is complete in all respects. All statements made by the candidates in their application are subject to verification. Candidates will be notified of the disposition of their applications. The Glen Cove Municipal Civil Service Commission does not acknowledge receipt of applications and does not accept responsibility for non-delivery or postal delay.
APPLICATION FEE
WAIVER: A waiver of application fee will be allowed if you are unemployed
and primarily responsible for the support of a household. In addition, a waiver of application fee will
be allowed if you are determined eligible for
www.cityofglencoveny.org/forms/waiver.doc
ALTERNATE TEST DATES:
Alternate test
dates may be arranged upon review of the circumstances according to the
Alternate Test Date Policy established by this department. Under specific circumstances, an alternate
test date may be arranged. Your request
with written documentation must be received in the Civil Service Office no
later than (10) ten business days preceding the examination date. If an emergency prevents you from appearing
for the examination, please notify this office no later than 5:00 p.m. on the
Monday following the test date providing verifiable documentation of the
reason. A determination will be made if
you will be allowed an alternate test date.
ADMISSION NOTICES:
You will be
notified of the time and place of the examination. If you have not received your notice to
appear for the written test five (5) days before the date of the examination,
call the Glen Cove Municipal Civil Service Commission at (516) 676-4814. Do not interpret a notice to appear for the
examination to mean that you have been found to meet fully the announced
requirements. Applicants are admitted to
the examination on the basis of statements made on their application. These statements may not be reviewed and/or
verified until after the examination has been given. At that time, those candidates who are
disqualified after taking the test will not receive a score.
CHANGE OF ADDRESS:
It is the responsibility of the candidate to notify the Glen Cove Municipal Civil Service Commission of any change in name or address. No attempt will be made to locate any candidate who has moved.
The City of
Equal Opportunity/Affirmative Action
Employer
(Issued 5/18/04)