Examination
Posting
THE GLEN COVE MUNICIPAL
CIVIL SERVICE COMMISSION
Announces
Open-Competitive Continuous Recruitment Examinations for
Entry Level Clerical Series
Clerk, Typist and Library Clerk
Exam Number 10041
This
Exam Date: Saturday,
April 3, 2010
Next
Exam Date: Saturday,
October 2, 2010
ABOUT
THIS SERIES…
Applicants
for this continuous recruitment program can apply throughout the year as
described below. Applicants file one
application, take one exam and pay one application fee ($25), but their name
may be posted on all three lists named above.
To have their name on a list the candidate must pass the exam. To be
certified from the Typist list, candidates must also pass a performance exam as
described below. To be listed on the
Library Clerk list, candidates must also have graduated high school or possess
a high school equivalency diploma.
LOCATION OF
POSITION/VACANCY:
The list established from this exam
can be used to fill any current or anticipated full-time vacancy in the City of
STARTING SALARY: Clerk Typist Library
Clerk
$29,611
(City 2009) $30,490 $28,222
$30,490
(School 2006-7)
CONTINUOUS RECRUITMENT: Applications for this series are accepted
continuously and exams are given every six months. Applicants applying up to two weeks prior to
the exam date will be allowed to take the exam. Successful candidates will have their names
placed on the eligible lists in order of their final score, regardless of the
date on which they take the test. A
candidate's eligibility for appointment begins within one month after the exam
and will remain in effect for 2 years.
Candidates already on the lists may take the exam again to improve their
listed scores. The Commission reserves
the right to terminate or modify this Continuous Recruitment program at any
time.
LOCATION OF EXAM: To
be announced.
APPLICATION
FEE: A nonrefundable application fee of $25.00 is required for each separately
numbered examination for which you apply.
The required fee(s) must accompany your application(s). Please make your personal check or money
order payable to Glen Cove Municipal Civil Service Commission. Please write your name and examination
number(s) on the check or money order.
Cash will not be accepted. This
fee may be waived. See the Application
Fee Waiver section of this posting for details.
Applicants who do not submit the required fee or receive a waiver of
application fee will be denied admission to the test. Applicants whose personal check is returned
for whatever reason will be assessed an additional administrative charge of
$20.00. Applicants whose personal checks
are returned are to pay the required fee and administrative charge before being
admitted to the exam, or they will be denied admission to the exam. If an application is disapproved, your fee
will not be refunded. You should
carefully review the announced minimum qualifications and any residency
requirements. Applications received
after the above posted last filing date will not be accepted.
GENERAL RESIDENCY REQUIREMENTS:
Candidates must be legal residents of
the City of
Typical Work Activities:
Clerk:
Files correspondence, memoranda,
reports and other materials;
Answers telephone, providing
information to callers, taking messages, and making appointments;
Issues and records applications,
licenses and permits;
Maintains time records, payroll data,
AND attendance records;
Assists in the preparation of routine
reports;
Indexes materials and performs simple
record keeping tasks;
Collects money and accounts for monies
received;
Makes entries on cards or bills or in
ledger from original sources;
Pulls material from files and
maintains charge-out records;
Operates mimeograph, photostat, simple computing and other office machines;
Makes arithmetical computations and
compiles simple statical reports;
May relieve telephone switchboard
operators;
May operate a typewriter;
May operate a
computer terminal to enter data directly into the computer.
May be assigned in
varying capacities in other departments.
Typist:
Types forms, records, reports, form
letters, transcripts, invoices, vouchers, requisitions, payrolls, schedules,
index cards, time cards, class lists, attendance records and other materials;
Answers telephone, giving out routine
information to callers, taking messages and making appointments;
Collects money and accounts for monies
received;
Addresses envelopes on a typewriter;
Files correspondence, records and
other materials;
Cuts and proofreads stencils;
Issues and records applications,
licenses and permits;
Indexes materials and performs simple
record keeping tasks;
Makes arithmetical computations of
fees and taxes;
Makes entries on cards, or bills, or
in ledger from original sources;
Operates a computer terminal to enter
data directly into the computer;
May relieve telephone switchboard
operators;
May operate mimeograph, photostat, adding, duplicating, and other office machines.
Library Clerk:
Arranges or files materials according
to library filing rules;
Performs routine searches of and
updates to computer records;
Issues borrowers cards according to
library procedures;
Performs routine circulation, reserve
and overdue functions;
Makes and checks routine arithmetic
computations;
Answers the telephone and takes messages;
Call patrons to deliver messages or
information on library materials;
Types cards, lists,
labels, or short entries on forms.
MINIMUM
QUALIFICATIONS & SPECIAL REQUIREMENTS:
Clerk: None.
Typist: None.
Library Clerk: Graduation from a standard high school or possession
of a high school equivalency diploma.
SUBJECT
OF EXAMINATION:
There will be a written test that you
must pass in order to be considered for appointment. The written test will be for knowledge,
skills and/or abilities in such areas as:
1. SPELLING:
These
questions test your ability to spell words that are used in written business
communications.
2. ALPHABETIZING:
These
questions test your ability to file material in alphabetical order.
3. RECORD KEEPING:
These
questions evaluate your ability to perform common record keeping tasks. The test consists of two or more sets of
questions; each set concerning a different problem. Typical record keeping problems might involve
the organization or collation of data from several sources; scheduling;
maintaining a record system using running balances; or completion of a table
summarizing data using totals, subtotals, averages and percents.
4. CLERICAL OPERATIONS WITH LETTERS AND NUMBERS:
These
questions test your skills and abilities in clerical operations involving,
comparing, checking and counting. The
questions require you to follow the specific directions given for each question
which may involve alphabetizing, comparing, checking and counting given groups
of letters and/or numbers.
The
use of solar or battery operated calculators are recommended. Devices with typewriter keyboards such as
computers, spell-checkers, personal digital assistants, address books, language
translators, dictionaries, or any similar devices are prohibited.
STUDY GUIDES:
Study guides prepared by the NYS Department of Civil Service may be available for this
exam. Check for details by contacting
the Civil Service Office or visiting the Civil Service website. See the contact information at the end of
this posting.
PERFORMANCE
TEST FOR TYPIST ONLY:
Candidates who receive a passing score on the written test must also qualify on the typing performance test to be considered for appointment. This performance test will be given at a later date. Since the performance test is qualifying (pass/fail), if you pass the performance test your final score for the exam will be the score that you achieve on the written test. Candidates may be invited to the performance test in the order of the scores they achieve on the written test. The City reserves the right to give the performance test to only as many candidates as are needed to fill available vacancies. The performance test is a test of keying speed and accuracy. It utilizes a standard keyboard and is given on computers. The computer program requires no prior knowledge of software. A written description of the simple software will be provided at the test site.
The test is five minutes long and is preceded by a three-minute practice session. The text passage is printed in the test booklet. Candidates enter (key or type) as much of that passage as they can during the time available.
In order to pass the test, candidates
must enter the text at a rate of at least 35 words per minute, with at least
96% accuracy. For example, if a
candidate enters the text at 35 words per minute, the maximum number of errors
is 7. (NOTE: A word is defined as five
characters. The rating formula divides
the total number of characters entered by five to determine the number of words
entered).
Candidates who fail the performance
test will be permitted a retest which will be given on the same day as the
original performance test.
If you have passed a typing
performance test administered by the state or a local civil service
jurisdiction in
MULTIPLE EXAMINATIONS SCHEDULED FOR
THE SAME DAY:
If you have applied for any other civil service
examinations to be given on the same test date for employment with
If
you have applied for both State and local government examinations, you must
make arrangements to take all your examinations at the State examination center
by calling (518) 474-6470 in the Albany area or toll free at 1-877-697-5627
[press 2, then press 1], no later than two weeks before the test date.
If you have applied for another local government
examination with another local civil service agency, call or write to each
civil service agency to make arrangements. You must make your request for
these arrangements no later than two weeks before the date of the
examinations. You must notify all local government civil service agencies
with whom you have filed an application of the test site at which you wish to
take your examination.
RELIGIOUS
ACCOMMODATION/DISABLED CANDIDATES/MILITARY MEMBERS:
Applicants whose religious
observances, religious practices or military service prevent their taking
examinations on the scheduled date and disabled candidates who require special
accommodations to take the test should indicate the need for special
arrangements by checking the “Special Arrangement” box on the front
of the applications. The New York State
Department of Civil Service Commission will approve any reasonable request for
accommodations by disabled candidates.
Candidates who are called to military service after filing an
application should send a request for an alternate test date to the City of
MILITARY
SERVICE MEMBERS:
If you apply for an examination during
the filing period but are on active military duty on the date the examination
is scheduled, you may request a military makeup examination. You must contact The City of Glen Cove
Municipal Civil Service Commission for more information. If you are on active duty or discharged after
the filing period has begun, you may apply for the examination up to ten days
before the date of the test.
This examination will be prepared and rated in
accordance with Section 23(2) of the Civil Service Law. The provisions of
VETERAN’S
CREDIT:
Veterans or disabled veterans who are
eligible for additional credit must submit an application for Veteran’s
credit with their application for examination or at any time between the date
of the application for examination and the date of the establishment of the
resulting eligible list. Applications
for Veteran’s credits are available from this office. Effective January 1, 1998, the State
Constitution was amended to permit a candidate currently in the armed forces to
apply for and be conditionally granted Veteran’s Credits in
examinations. Any candidate who applies
for such credit must provide proof of military status to receive additional
credit. No credit may be granted after the establishment of the list. It is the responsibility of the candidate to
provide appropriate documentary proof indicating that the service was in time
of war as defined in Section 85 of the Civil Service Law and that the candidate
either received an honorable discharge or was released under honorable
conditions in order to be certified at a score including the Veteran’s
credit.
CHILDREN
OF FIREFIGHTERS AND POLICE OFFICERS KILLED IN THE LINE OF DUTY:
In conformance with section 85-a of the
Civil Service Law, children of firefighters and police officers killed in the
line of duty shall be entitled to receive an additional ten points in a
competitive examination for original appointment in the same municipality in
which his or her parent has served. If you are qualified to participate in this
examination and are a child of a firefighter or police officer killed in the
line of duty in this municipality, please inform this office of this matter
when you submit your application for examination. A candidate claiming such
credit has a minimum of two months from the application deadline to provide the
necessary documentation to verify additional credit eligibility. However, no
credit may be added after the eligible list has been established.
Background Investigation:
Applicants may be required to undergo a State and national criminal history background investigation, which will include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in disqualification.
Special
Requirements for Appointment in
Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district as involving direct contact with students, a clearance for employment from the State Education Department is required. Eligible candidates may be required to pay a fingerprint-processing fee associated with this special requirement.
APPLICATIONS
/ GENERAL INFORMATION / INSTRUCTIONS:
Application forms may be obtained from the City of Glen Cove Website:
OR:
From the office of: The
Glen Cove Municipal Civil Service Commission
City of
Glen
During: Any weekday from the posting date through the last filing deadline (except holidays).
Between
the hours of: 9:00 a.m. to 5:00 p.m. Monday through Friday OR: by sending a stamped ($.55) self-addressed legal sized envelope
with the applicants name and address on it, requesting an application for the
position. Applications
received/postmarked after the filing deadline will not be accepted.
The applicant should make certain every question on the application is answered, and that the application is complete in all respects. All statements made by the candidates in their application are subject to verification. Candidates will be notified of the disposition of their applications. The Glen Cove Municipal Civil Service Commission does not acknowledge receipt of applications and does not accept responsibility for non-delivery or postal delay.
APPLICATION
FEE WAIVER: A waiver of application fee will be allowed if you are
unemployed and primarily responsible for the support of a household. In addition, a waiver of application fee will
be allowed if you are determined eligible for
www.cityofglencoveny.org/forms/waiver.doc
ALTERNATE
TEST DATES:
Alternate test dates may be arranged
upon review of the circumstances according to the Alternate Test Date Policy
established by this department. Under
specific circumstances, an alternate test date may be arranged. Your request with written documentation must
be received in the Civil Service Office no later than (10) ten business days
preceding the examination date. If an
emergency prevents you from appearing for the examination, please notify this
office no later than 5:00 p.m. on the Monday following the test date providing
verifiable documentation of the reason.
A determination will be made if you will be allowed an alternate test
date.
ADMISSION
NOTICES:
You will be notified of the time and
place of the examination. If you have
not received your notice to appear for the written test five (5) days before
the date of the examination, call the Glen Cove Municipal Civil Service
Commission at (516) 676-4814. Do not
interpret a notice to appear for the examination to mean that you have been
found to meet fully the announced requirements.
Applicants are admitted to the examination on the basis of statements
made on their application. These
statements may not be reviewed and/or verified until after the examination has
been given. At that time, those
candidates who are disqualified after taking the test will not receive a score.
CHANGE
OF ADDRESS:
It is the responsibility of the candidate to notify the Glen Cove Municipal Civil Service Commission of any change in name or address. No attempt will be made to locate any candidate who has moved.
The City of
Equal Opportunity/Affirmative Action
Employer
(Issued 5/18/04)