IMPORTANT: Please read through the posting as it contains important information concerning this exam including residency requirements and minimum qualifications. At the end of the posting, you will find a link to the application packet. Completed applications must be printed, signed and mailed in to the Personnel Office by the filing deadline.
Exam Number 18052
This Exam Date:††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Saturday, May 5, 2018.
Next Exam Date:†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Saturday, May 4, 2019.
CONTINUOUS RECRUITMENT:†††† Applications for this title are accepted continuously and exams are given every year.† Applicants applying up to two weeks prior to the exam date will be allowed to take the exam.† Successful candidates will have their names placed on the eligible list in order of their final score, regardless of the date on which they take the test.† A candidate's eligibility for appointment begins within one month after the exam and will remain in effect for 4 years.† Candidates already on the list may take the exam again to improve their listed score.† The Commission reserves the right to terminate or modify this Continuous Recruitment program at any time.
STUDY GUIDES: †Study guides prepared by the NYS Department of Civil Service are available for this exam from the Civil Service Office or the Civil Service website.† See the contact information at the end of this posting.
LOCATION OF EXAM:††††††††† To be announced.
APPLICATION FEE: A nonrefundable application fee of $25.00 is required for each separately numbered examination for which you apply.† The required fee(s) must accompany your application(s).† Please make your personal check or money order payable to Glen Cove Municipal Civil Service Commission.† Please write your name and examination number(s) on the check or money order.† Cash will not be accepted.† This fee may be waived.† See the Application Fee Waiver section of this posting for details.† Applicants who do not submit the required fee or receive a waiver of application fee will be denied admission to the test.† Applicants whose personal check is returned for whatever reason will be assessed an additional administrative charge of $20.00.† Applicants whose personal checks are returned are to pay the required fee and administrative charge before being admitted to the exam, or they will be denied admission to the exam.† If an application is disapproved, your fee will not be refunded.† You should carefully review the announced minimum qualifications and any residency requirements.† Applications received after the above posted last filing date will not be accepted.
LOCATION OF POSITION/VACANCY:
To fill any current or anticipated vacancy in the
SALARY: $40,905 (2014-2015 annual salary)
GENERAL RESIDENCY REQUIREMENTS:
must be legal residents of the City of
Manipulates a keyboard using word processing, scheduling, spreadsheet, and/or database management software to accomplish a variety of tasks;
Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
Receives and investigates consumer complaints and assists in finding the best possible solution for the consumer;
Directs clerical operations of office and supervises clerical staff;
Makes and checks work assignments of clerical staff;
Maintains student, adjunct faculty and departmental files at school district;
Operates school bus routing system by making routine adjustments, adding and deleting students and bus stops;
Prepares news releases of agency activities;
Keyboards and processes purchase orders;
Generates and validates student attendance records;
Maintains bus files and inventory;
Maintains employee time records;
Keyboards, sorts and files correspondence, forms, notices, form letters, payrolls, bills, vouchers, records, catalog cards, reports, index cards, memoranda, rosters and other materials;
Pulls materials from files, makes simple file searches and maintains charge out records;
Receives, indexes, records and copies and retries materials from files;
Makes and checks arithmetical computations, and compiles and keyboards statistical reports;
Keyboards various materials from copy and rough draft according to instruction;
Operates adding machine, copier, calculator and other office machines;
Answers telephone, takes messages and makes appointments;
Acts as receptionist, directing callers to the proper person or office and giving information of routine nature;
Keyboards reports for submission to State agencies;
Orders office supplies and materials;
May enter and retrieve information through a mainframe computer terminal;
May collect fees and other funds for services and make bank deposits;
May act as unit or department liaison between public and agency program personnel;
May schedule and coordinate agency activities with vendors, customers and the public.
MINIMUM QUALIFICATIONS & SPECIAL REQUIREMENTS:
(A) Graduation from high school or possession of a high school Equivalency diploma and three (3) years of clerical experience which shall have involved keyboarding; OR
(B) Four (4) years of clerical experience which shall have involved keyboarding; OR
(C) An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.
SUBJECT OF EXAMINATION:
There will be a written test that you must pass in order to be considered for appointment.† The written test will be for knowledge, skills and/or abilities in such areas as:
These questions test for the ability to spell words that are used in written business communications.
2. GRAMMAR, USAGE, PUNCTUATION:
The grammar and usage questions test for the ability to apply the basic rules of grammar and usage. The punctuation questions test for a knowledge of the correct placement of punctuation marks in sentences.
3. KEYBOARDING PRACTICES:
These questions test for a knowledge of preferred practices in such areas as letter format, capitalization, hyphenation, plurals, possessives, word division, word and figure style for numbers, and common proofreading marks. In addition, you will be given a passage to proofread and asked questions about how to correct the errors in the passage.
4. OFFICE RECORD KEEPING:
These questions evaluate your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents.
5. OFFICE PRACTICES:
These questions test for a knowledge of generally agreed-upon practices governing the handling of situations which stenographers, typists, and secretaries encounter in their work, as well as a knowledge of efficient and effective methods used to accomplish office tasks. The questions will cover such topics as planning work flow; setting priorities; dealing effectively with staff, visitors, and callers; filing and retrieving information; safeguarding confidentiality; using office equipment; and making procedural decisions and recommendations which contribute to a well-managed office.
The use of solar or battery operated calculators are permitted. Devices with typewriter keyboards such as computers, spell-checkers, personal digital assistants, address books, language translators, dictionaries, or any similar devices are prohibited.
The Typetest performance test has been discontinued, and typing skill is now determined during the probationary period.† It is expected that incumbents in this class that type at a rate of at least 35 words per minute with at least 96% accuracy at hire would reach a level of acceptable proficiency during the probationary period.† The School District bears sole authority in determining if a probationerís typing skill is deemed satisfactory.
CROSS FILER STATEMENT:
If you have
applied for any other Civil Service examination to be given on the same test
date for employment with
RELIGIOUS ACCOMMODATION/DISABLED CANDIDATES/MILITARY MEMBERS:
whose religious observances, religious practices or military service prevent
their taking examinations on the scheduled date and disabled candidates who
require special accommodations to take the test should indicate the need for
special arrangements by checking the ďSpecial ArrangementĒ box on the front of
the applications.† Candidates who are
called to military service after filing an application should send a request
for an alternate test date to the City of
MILITARY SERVICE MEMBERS:
If you apply for an examination during the filing period but are on active military duty on the date the examination is scheduled, you may request a military makeup examination. †You must contact The City of Glen Cove Municipal Civil Service Commission for more information.† If you are on active duty or discharged after the filing period has begun, you may apply for the examination up to ten days before the date of the test.
This examination will be prepared and rated in accordance
with Section 23(2) of the Civil Service Law.†
The provisions of
disabled veterans who are eligible for additional credit must submit an
application for Veteranís credit with their application for examination or at
any time between the date of the application for examination and the date of
the establishment of the resulting eligible list.† Applications for Veteranís credits are
available from this office.† Effective
CHILDREN OF FIREFIGHTERS AND POLICE OFFICERS KILLED IN THE LINE OF DUTY:
In conformance with section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.
APPLICATIONS / GENERAL INFORMATION / INSTRUCTIONS:
Application forms may be obtained from the City of Glen Cove Website:
OR: From the office of:
The Glen Cove Municipal Civil Service Commission
During:†† Any weekday (except holidays).† Between the hours of: †
OR: by sending a stamped ($.55) self-addressed legal sized envelope with the applicants name and address on it, requesting an application for the examination.†
The applicant should make certain every question on the application is answered, and that the application is complete in all respects.† All statements made by the candidates in their application are subject to verification.† Candidates will be notified of the disposition of their applications.† The Glen Cove Municipal Civil Service Commission does not acknowledge receipt of applications and does not accept responsibility for non-delivery or postal delay.
ALTERNATE TEST DATES:
Alternate test dates may be arranged upon review of the circumstances according to the Alternate Test Date Policy established by this department.† Under specific circumstances an alternate test date may be arranged.† Your request with written documentation must be received in the Civil Service Office no later than (10) ten business days preceding the examination date.† If an emergency prevents you from appearing for the examination, please notify this office no later than on the Monday following the test date providing verifiable documentation of the reason.† A determination will be made if you will be allowed an alternate test date.
You will be notified of the time and place of the examination.† If you have not received your notice to appear for the written test five (5) days before the date of the examination, call the Glen Cove Municipal Civil Service Commission at (516) 676-4814.† Do not interpret a notice to appear for the examination to mean that you have been found to meet fully the announced requirements.† Applicants are admitted to the examination on the basis of statements made on their application.† These statements may not be reviewed and/or verified until after the examination has been given.† At that time, those candidates who are disqualified after taking the test will not receive a score.
CHANGE OF ADDRESS:
It is the responsibility of the candidate to notify the Glen Cove Municipal Civil Service Commission of any change in name or address.† No attempt will be made to locate any candidate who has moved.
The City of