Examination
Posting
THE GLEN COVE MUNICIPAL CIVIL SERVICE COMMISSION
Announces an Open-Competitive Continuous
Recruitment Examination for
Senior Typist
Exam Number 071102
This
Exam Date: Saturday,
November 3, 2007.
Next
Exam Date: Saturday,
May 10, 2008.
CONTINUOUS RECRUITMENT: Applications
for this title are accepted continuously and exams are given every six
months. Applicants applying up to two
weeks prior to the exam date will be allowed to take the exam. Successful candidates will have their names
placed on the eligible list in order of their final score, regardless of the
date on which they take the test. A
candidate's eligibility for appointment begins within one month after the exam
and will remain in effect for 2 years. Candidates already on the list may take the
exam again to improve their listed score.
The Commission reserves the right to terminate or modify this Continuous
Recruitment program at any time.
STUDY GUIDES: Study guides prepared by the NYS
Department of Civil Service are available for this exam from the Civil Service
Office or the Civil Service website. See
the contact information at the end of this posting.
LOCATION OF EXAM: To
be announced.
APPLICATION FEE: A nonrefundable
application fee of $25.00 is
required for each separately numbered examination for which you apply. The required fee(s) must accompany your
application(s). Please make your
personal check or money order payable to Glen Cove Municipal Civil Service
Commission. Please write your name and
examination number(s) on the check or money order. Cash will not be accepted. This fee may be waived. See the Application Fee Waiver section of
this posting for details. Applicants who
do not submit the required fee or receive a waiver of application fee will be
denied admission to the test. Applicants
whose personal check is returned for whatever reason will be assessed an
additional administrative charge of $20.00.
Applicants whose personal checks are returned are to pay the required
fee and administrative charge before being admitted to the exam, or they will
be denied admission to the exam. If an
application is disapproved, your fee will not be refunded. You should carefully review the announced
minimum qualifications and any residency requirements. Applications received after the above posted
last filing date will not be accepted.
LOCATION OF POSITION/VACANCY: To fill any current or
anticipated vacancy in the
SALARY: $33,262 (2006-2007 annual salary)
GENERAL RESIDENCY REQUIREMENTS:
Candidates
must be legal residents of the City of
DUTIES:
Manipulates
a keyboard using word processing, scheduling, spreadsheet, and/or database
management software to accomplish a variety of tasks;
Reviews
accounts, reports and other documents for completeness, accuracy and conformity
with established procedures;
Receives
and investigates consumer complaints and assists in finding the best possible
solution for the consumer;
Directs
clerical operations of office and supervises clerical staff;
Makes and
checks work assignments of clerical staff;
Maintains
student, adjunct faculty and departmental files at school district;
Operates
school bus routing system by making routine adjustments, adding and deleting
students and bus stops;
Prepares
news releases of agency activities;
Keyboards
and processes purchase orders;
Generates
and validates student attendance records;
Maintains
bus files and inventory;
Maintains
employee time records;
Keyboards,
sorts and files correspondence, forms, notices, form letters, payrolls, bills,
vouchers, records, catalog cards, reports, index cards, memoranda, rosters and
other materials;
Pulls
materials from files, makes simple file searches and maintains charge out
records;
Receives,
indexes, records and copies and retries materials from files;
Makes and
checks arithmetical computations, and compiles and keyboards statistical
reports;
Keyboards
various materials from copy and rough draft according to instruction;
Operates
adding machine, copier, calculator and other office machines;
Answers
telephone, takes messages and makes appointments;
Acts as
receptionist, directing callers to the proper person or office and giving
information of routine nature;
Keyboards
reports for submission to State agencies;
Orders
office supplies and materials;
May enter
and retrieve information through a mainframe computer terminal;
May
collect fees and other funds for services and make bank deposits;
May act
as unit or department liaison between public and agency program personnel;
May
schedule and coordinate agency activities with vendors, customers and the
public.
MINIMUM QUALIFICATIONS & SPECIAL
REQUIREMENTS:
(A)
Graduation from high school or possession of a high school Equivalency diploma
and three (3) years of clerical experience which shall have involved keyboarding;
OR
(B) Four
(4) years of clerical experience which shall have involved keyboarding; OR
(C) An
equivalent combination of training and experience as defined by the limits of
(A), (B) and (C) above.
SUBJECT OF EXAMINATION:
There
will be a written test that you must pass in order to be considered for
appointment. The written test will be
for knowledge, skills and/or abilities in such areas as:
1.
SPELLING:
These
questions test for the ability to spell words that are used in written business
communications.
2.
GRAMMAR, USAGE, PUNCTUATION:
The
grammar and usage questions test for the ability to apply the basic rules of
grammar and usage. The punctuation questions test for a knowledge of the
correct placement of punctuation marks in sentences.
3. KEYBOARDING
PRACTICES:
These
questions test for a knowledge of preferred practices in such areas as letter
format, capitalization, hyphenation, plurals, possessives, word division, word
and figure style for numbers, and common proofreading marks. In addition, you
will be given a passage to proofread and asked questions about how to correct
the errors in the passage.
4. OFFICE
RECORD KEEPING:
These
questions evaluate your ability to perform common office record keeping tasks.
The test consists of two or more "sets" of questions, each set
concerning a different problem. Typical record keeping problems might involve
the organization or collation of data from several sources; scheduling;
maintaining a record system using running balances; or completion of a table
summarizing data using totals, subtotals, averages and percents.
5. OFFICE
PRACTICES:
These
questions test for a knowledge of generally agreed-upon practices governing the
handling of situations which stenographers, typists, and secretaries encounter
in their work, as well as a knowledge of efficient and effective methods used
to accomplish office tasks. The questions will cover such topics as planning
work flow; setting priorities; dealing effectively with staff, visitors, and
callers; filing and retrieving information; safeguarding confidentiality; using
office equipment; and making procedural decisions and recommendations which
contribute to a well-managed office.
The use of solar or battery operated
calculators are permitted. Devices with typewriter keyboards such as computers,
spell-checkers, personal digital assistants, address books, language
translators, dictionaries, or any similar devices are prohibited.
PERFORMANCE TEST:
Candidates who
receive a passing score on the written test must also qualify on the typing
performance test to be considered for appointment. This performance test will be given at a
later date. Since the performance test
is qualifying (pass/fail), if you pass the performance test you final score for
the exam will be the score that you achieve on the written test. Candidates may be invited to the performance
test in the order of the scores they achieve on the written test. The City reserves the right to give the
performance test to only as many candidates as are needed to fill available
vacancies. The performance test is a
test of keying speed and accuracy. It
utilizes a standard keyboard and is given on computers. The computer program requires no prior
knowledge of software. A written
description of the simple software will be provided at the test site.
The test is five
minutes long and is preceded by a three-minute practice session. The text passage is printed in the test
booklet. Candidates enter (key or type)
as much of that passage as they can during the time available.
In order to pass the
test, candidates must enter the text at a rate of at least 35 words per minute,
with at least 96% accuracy. For example,
if a candidate enters the text at 35 words per minute, the maximum number of
errors is 7. (NOTE: A word is defined as
five characters. The rating formula
divides the total number of characters entered by five to determine the number
of words entered).
Candidates who fail
the performance test will be permitted a retest which will be given on the same
day as the original performance test.
If you have passed a
typing performance test administered by the state or a local civil service
jurisdiction in
CROSS FILER STATEMENT:
If you
have applied for any other Civil Service examination to be given on the same
test date for employment with
RELIGIOUS ACCOMMODATION/DISABLED
CANDIDATES/MILITARY MEMBERS:
Applicants
whose religious observances, religious practices or military service prevent their
taking examinations on the scheduled date and disabled candidates who require
special accommodations to take the test should indicate the need for special
arrangements by checking the “Special Arrangement” box on the front
of the applications. Candidates who are
called to military service after filing an application should send a request
for an alternate test date to the City of
MILITARY SERVICE MEMBERS:
If you apply
for an examination during the filing period but are on active military duty on
the date the examination is scheduled, you may request a military makeup
examination. You must contact The City
of Glen Cove Municipal Civil Service Commission for more information. If you are on active duty or discharged after
the filing period has begun, you may apply for the examination up to ten days
before the date of the test.
This examination will be prepared and rated
in accordance with Section 23(2) of the Civil Service Law. The provisions of
VETERAN’S CREDIT:
Veterans
or disabled veterans who are eligible for additional credit must submit an
application for Veteran’s credit with their application for examination
or at any time between the date of the application for examination and the date
of the establishment of the resulting eligible list. Applications for Veteran’s credits are
available from this office. Effective
CHILDREN OF FIREFIGHTERS AND POLICE OFFICERS
KILLED IN THE LINE OF DUTY:
In
conformance with section 85-a of the Civil Service Law, children of
firefighters and police officers killed in the line of duty shall be entitled to
receive an additional ten points in a competitive examination for original
appointment in the same municipality in which his or her parent has served. If
you are qualified to participate in this examination and are a child of a
firefighter or police officer killed in the line of duty in this municipality,
please inform this office of this matter when you submit your application for
examination. A candidate claiming such credit has a minimum of two months from
the application deadline to provide the necessary documentation to verify
additional credit eligibility. However, no credit may be added after the
eligible list has been established.
APPLICATIONS / GENERAL INFORMATION /
INSTRUCTIONS:
Application
forms may be obtained from the City of Glen Cove Website:
OR: From the office of:
The
Glen Cove Municipal Civil Service Commission
City
of
Glen
During:
Any weekday (except holidays). Between
the hours of:
OR: by sending a stamped ($.55) self-addressed
legal sized envelope with the applicants name and address on it, requesting an
application for the examination.
The
applicant should make certain every question on the application is answered,
and that the application is complete in all respects. All statements made by the candidates in
their application are subject to verification.
Candidates will be notified of the disposition of their applications. The Glen Cove Municipal Civil Service
Commission does not acknowledge receipt of applications and does not accept
responsibility for non-delivery or postal delay.
ALTERNATE TEST DATES:
Alternate
test dates may be arranged upon review of the circumstances according to the
Alternate Test Date Policy established by this department. Under specific circumstances an alternate
test date may be arranged. Your request
with written documentation must be received in the Civil Service Office no
later than (10) ten business days preceding the examination date. If an emergency prevents you from appearing
for the examination, please notify this office no later than
ADMISSION NOTICES:
You will
be notified of the time and place of the examination. If you have not received your notice to appear
for the written test five (5) days before the date of the examination, call the
Glen Cove Municipal Civil Service Commission at (516) 676-4814. Do not interpret a notice to appear for the
examination to mean that you have been found to meet fully the announced
requirements. Applicants are admitted to
the examination on the basis of statements made on their application. These statements may not be reviewed and/or
verified until after the examination has been given. At that time, those candidates who are
disqualified after taking the test will not receive a score.
CHANGE OF ADDRESS:
It is the
responsibility of the candidate to notify the Glen Cove Municipal Civil Service
Commission of any change in name or address.
No attempt will be made to locate any candidate who has moved.
The City of
Equal Opportunity/Affirmative Action Employer
(Issued