Examination Posting

IMPORTANT: Please read through the posting as it contains important information concerning this exam including residency requirements and minimum qualifications. At the end of the posting, you will find a link to the application packet. Completed applications must be printed, signed and mailed in to the Personnel Office by the filing deadline.

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THE GLEN COVE MUNICIPAL CIVIL SERVICE COMMISSION

Announces an Promotional Continuous Recruitment Examination for

 

 

Senior Typist

 

 

 

Exam Number 16051

 

 

This Exam Date:††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Saturday, May 7, 2016.

Next Exam Date:†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Saturday, May 6, 2017.

 

 

CONTINUOUS RECRUITMENT:††††† Applications for this title are accepted continuously and exams are given every May.Applicants applying up to two weeks prior to the exam date will be allowed to take the exam.Successful candidates will have their names placed on the eligible list in order of their final score, regardless of the date on which they take the test.A candidate's eligibility for appointment begins within one month after the exam and will remain in effect for 4 years.Candidates already on the list may take the exam again to improve their listed score.The Commission reserves the right to terminate or modify this Continuous Recruitment program at any time.

 

STUDY GUIDES: Study guides prepared by the NYS Department of Civil Service are available for this exam from the Civil Service Office or the Civil Service website.See the contact information at the end of this posting.

 

LOCATION OF EXAM:To be announced.

 

APPLICATION FEE: A nonrefundable application fee of $25.00 is required for each separately numbered examination for which you apply.The required fee(s) must accompany your application(s). Please make your personal check or money order payable to Glen Cove Municipal Civil Service Commission.Please write your name and examination number(s) on the check or money order.Cash will not be accepted.Applicants who do not submit the required fee will be denied admission to the test.Applicants whose personal check is returned for whatever reason will be assessed an additional administrative charge of $20.00.Applicants whose personal checks are returned are to pay the required fee and administrative charge before being admitted to the exam, or they will be denied admission to the exam.If an application is disapproved, your fee will not be refunded.You should carefully review the announced minimum qualifications and any residency requirements.Applications received after the above posted last filing date will not be accepted.

 

LOCATION OF POSITION/VACANCY: To fill any current or anticipated vacancy in the Glen Cove School District.

 

SALARY: $33,262 (2006-2007 annual salary)

 

 

DUTIES:

Manipulates a keyboard using word processing, scheduling, spreadsheet, and/or database management software to accomplish a variety of tasks;

Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;

Receives and investigates consumer complaints and assists in finding the best possible solution for the consumer;

Directs clerical operations of office and supervises clerical staff;

Makes and checks work assignments of clerical staff;

Maintains student, adjunct faculty and departmental files at school district;

Operates school bus routing system by making routine adjustments, adding and deleting students and bus stops;

Prepares news releases of agency activities;

Keyboards and processes purchase orders;

Generates and validates student attendance records;

Maintains bus files and inventory;

Maintains employee time records;

Keyboards, sorts and files correspondence, forms, notices, form letters, payrolls, bills, vouchers, records, catalog cards, reports, index cards, memoranda, rosters and other materials;

Pulls materials from files, makes simple file searches and maintains charge out records;

Receives, indexes, records and copies and retries materials from files;

Makes and checks arithmetical computations, and compiles and keyboards statistical reports;

Keyboards various materials from copy and rough draft according to instruction;

Operates adding machine, copier, calculator and other office machines;

Answers telephone, takes messages and makes appointments;

Acts as receptionist, directing callers to the proper person or office and giving information of routine nature;

Keyboards reports for submission to State agencies;

Orders office supplies and materials;

May enter and retrieve information through a mainframe computer terminal;

May collect fees and other funds for services and make bank deposits;

May act as unit or department liaison between public and agency program personnel;

May schedule and coordinate agency activities with vendors, customers and the public.

 

 

MINIMUM QUALIFICATIONS & SPECIAL REQUIREMENTS:

This exam is open to current employees with six months permanent competitive class service as a Typist in the department or agency in which the promotion is sought.

 

 

SUBJECT OF EXAMINATION:

There will be a written test that you must pass in order to be considered for appointment.The written test will be for knowledge, skills and/or abilities in such areas as:

 

1. SPELLING:

These questions test for the ability to spell words that are used in written business communications.

 

2. GRAMMAR, USAGE, PUNCTUATION:

The grammar and usage questions test for the ability to apply the basic rules of grammar and usage. The punctuation questions test for a knowledge of the correct placement of punctuation marks in sentences.

 

3. KEYBOARDING PRACTICES:

These questions test for a knowledge of preferred practices in such areas as letter format, capitalization, hyphenation, plurals, possessives, word division, word and figure style for numbers, and common proofreading marks. In addition, you will be given a passage to proofread and asked questions about how to correct the errors in the passage.

 

4. OFFICE RECORD KEEPING:

These questions evaluate your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents.

 

5. OFFICE PRACTICES:

These questions test for a knowledge of generally agreed-upon practices governing the handling of situations which stenographers, typists, and secretaries encounter in their work, as well as a knowledge of efficient and effective methods used to accomplish office tasks. The questions will cover such topics as planning work flow; setting priorities; dealing effectively with staff, visitors, and callers; filing and retrieving information; safeguarding confidentiality; using office equipment; and making procedural decisions and recommendations which contribute to a well-managed office.

 

 

The use of solar or battery operated calculators are permitted. Devices with typewriter keyboards such as computers, spell-checkers, personal digital assistants, address books, language translators, dictionaries, or any similar devices are prohibited.

 

 

CROSS FILER STATEMENT:

If you have applied for any other Civil Service examination to be given on the same test date for employment with New York State or any other local government jurisdiction, excluding New York City, you must make arrangements to take all the examinations at one test site.If you have applied for both State and local government examinations, you must make arrangements to take all your examinations at the State examination center by calling (518) 457-7022 no later than two weeks before the test date.If you have applied for other local government examinations, call or write to each Civil Service agency to make arrangements.You must make your request for these arrangements no later than 2 weeks before the date of the examinations.You must notify all local government Civil Service Agencies with whom you have filed an application of the test site at which you wish to take the examination.

 

RELIGIOUS ACCOMMODATION/DISABLED CANDIDATES/MILITARY MEMBERS:

Applicants whose religious observances, religious practices or military service prevent their taking examinations on the scheduled date and disabled candidates who require special accommodations to take the test should indicate the need for special arrangements by checking the ďSpecial ArrangementĒ box on the front of the applications.Candidates who are called to military service after filing an application should send a request for an alternate test date to the City of Glen Cove Municipal Civil Service Commission as soon as possible before the test date.Alternate test dates are typically the Monday following the scheduled test date.

 

MILITARY SERVICE MEMBERS:

If you apply for an examination during the filing period but are on active military duty on the date the examination is scheduled, you may request a military makeup examination.You must contact The City of Glen Cove Municipal Civil Service Commission for more information.If you are on active duty or discharged after the filing period has begun, you may apply for the examination up to ten days before the date of the test.

 

This examination will be prepared and rated in accordance with Section 23(2) of the Civil Service Law.The provisions of New York State Civil Service Law and the City of Glen Cove Civil Service Rules and Regulations dealing with the preparation and rating of examinations will apply to this examination.

 

SENIORITY CREDIT:

Seniority is based on the length of continuous permanent classified service in the jurisdiction in which promotion is sought, with points added to an eligibleís passing score for each appropriate five-year period or fraction thereof in accordance with the following schedule:

 

Less than (1) one year††††††††††††††††††††††††††††††††††††† 0 points

1 year to 6 years†††††††††††††††††††††††††††††††††††††††††††††† 1 points

Over 6 years to 11 years†††††††††††††††††††††††††††††††††† 2 points

Over 11 years to 16 years†††††††††††††††††††††††††††††††† 3 points

Over 16 years up to 21 years††††††††††††††††††††††††††† 4 points

††††††††††††††††††††††† Over 21 years up to 26 years††††††††††††††††††††††††††† 5 points

 

For this Continuous Recruitment Series, Seniority will be calculated when the list is established, when names are added to the list and when the list is certified for appointment.Notification of changes in the eligible list due to recalculated seniority would only be made if the changes result in a change of relative standing between two eligibles on the list.When an examination is open to incumbents of non-competitive class positions, seniority would be based on time spent in a title or titles eligible to take the examination in accordance with the above schedule.

 

VETERANíS CREDIT:

Veterans or disabled veterans who are eligible for additional credit must submit an application for Veteranís credit with their application for examination or at any time between the date of the application for examination and the date of the establishment of the resulting eligible list.Applications for Veteranís credits are available from this office.Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted Veteranís Credits in examinations.Any candidate who applies for such credit must provide proof of military status to receive additional credit. No credit may be granted after the establishment of the list.It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war as defined in Section 85 of the Civil Service Law and that the candidate either received an honorable discharge or was released under honorable conditions in order to be certified at a score including the Veteranís credit.

 

APPLICATIONS / GENERAL INFORMATION / INSTRUCTIONS:

Application forms may be obtained from the City of Glen Cove Website:

 

www.CityofGlenCoveNY.org

 

OR: From the office of:

 

The Glen Cove Municipal Civil Service Commission

City of Glen Cove, City Hall

9 Glen Street

Glen Cove, NY 11542

 

 

During:†† Any weekday from the posting date through the last filing deadline (except holidays).

Between the hours of: 9:00 a.m. to 5:00 p.m.Monday through Friday OR: by sending a stamped ($.55) self-addressed legal sized envelope with the applicants name and address on it, requesting an application for the position.Applications received/postmarked after the filing deadline will not be accepted.

 

The applicant should make certain every question on the application is answered, and that the application is complete in all respects.All statements made by the candidates in their application are subject to verification.Candidates will be notified of the disposition of their applications.The Glen Cove Municipal Civil Service Commission does not acknowledge receipt of applications and does not accept responsibility for non-delivery or postal delay.

 

ALTERNATE TEST DATES:

Alternate test dates may be arranged upon review of the circumstances according to the Alternate Test Date Policy established by this department.Under specific circumstances an alternate test date may be arranged.Your request with written documentation must be received in the Civil Service Office no later than (10) ten business days preceding the examination date.If an emergency prevents you from appearing for the examination, please notify this office no later than 5:00 p.m. on the Monday following the test date providing verifiable documentation of the reason.A determination will be made if you will be allowed an alternate test date.

 

ADMISSION NOTICES:

You will be notified of the time and place of the examination.If you have not received your notice to appear for the written test five (5) days before the date of the examination, call the Glen Cove Municipal Civil Service Commission at (516) 676-4814.Do not interpret a notice to appear for the examination to mean that you have been found to meet fully the announced requirements.Applicants are admitted to the examination on the basis of statements made on their application.These statements may not be reviewed and/or verified until after the examination has been given.At that time, those candidates who are disqualified after taking the test will not receive a score.

 

CHANGE OF ADDRESS:

It is the responsibility of the candidate to notify the Glen Cove Municipal Civil Service Commission of any change in name or address.No attempt will be made to locate any candidate who has moved.

 

The City of Glen Cove is an

Equal Opportunity/Affirmative Action Employer

(Issued 4/1/04)

 

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Download Applications (for current employees only)