Examination
Posting
THE GLEN COVE MUNICIPAL CIVIL SERVICE COMMISSION
Announces an Promotional Continuous
Recruitment Examination for
Senior Typist
Exam Number 071101
This Exam Date: Saturday,
November 3, 2007.
Next
Exam Date: Saturday,
May 10, 2008.
CONTINUOUS RECRUITMENT: Applications for this title are accepted
continuously and exams are given every six months. Applicants applying up to two weeks prior to
the exam date will be allowed to take the exam.
Successful candidates will have their names
placed on the eligible list in order of their final score, regardless of the
date on which they take the test. A candidate's
eligibility for appointment begins within one month after the exam and will
remain in effect for 2 years. Candidates
already on the list may take the exam again to improve their listed score. The Commission reserves the right to
terminate or modify this Continuous Recruitment program at any time.
STUDY GUIDES: Study guides prepared by the NYS
Department of Civil Service are available for this exam from the Civil Service
Office or the Civil Service website. See
the contact information at the end of this posting.
LOCATION OF
EXAM: To be
announced.
APPLICATION FEE: A
nonrefundable application fee of $25.00 is required for each
separately numbered examination for which you apply. The required fee(s) must accompany your
application(s). Please make your
personal check or money order payable to Glen Cove Municipal Civil Service
Commission. Please write your name and
examination number(s) on the check or money order. Cash will not be accepted. Applicants who do not submit the required fee
will be denied admission to the test.
Applicants whose personal check is returned for whatever reason will be
assessed an additional administrative charge of $20.00. Applicants whose personal checks are returned
are to pay the required fee and administrative charge before being admitted to
the exam, or they will be denied admission to the exam. If an application is disapproved, your fee
will not be refunded. You should
carefully review the announced minimum qualifications and any residency
requirements. Applications received
after the above posted last filing date will not be accepted.
LOCATION OF POSITION/VACANCY: To fill any
current or anticipated vacancy in the
SALARY: $33,262
(2006-2007 annual salary)
DUTIES:
Manipulates
a keyboard using word processing, scheduling, spreadsheet, and/or database
management software to accomplish a variety of tasks;
Reviews
accounts, reports and other documents for completeness, accuracy and conformity
with established procedures;
Receives and
investigates consumer complaints and assists in finding the best possible
solution for the consumer;
Directs
clerical operations of office and supervises clerical staff;
Makes and
checks work assignments of clerical staff;
Maintains
student, adjunct faculty and departmental files at school district;
Operates
school bus routing system by making routine adjustments, adding and deleting
students and bus stops;
Prepares
news releases of agency activities;
Keyboards
and processes purchase orders;
Generates
and validates student attendance records;
Maintains
bus files and inventory;
Maintains
employee time records;
Keyboards,
sorts and files correspondence, forms, notices, form letters, payrolls, bills,
vouchers, records, catalog cards, reports, index cards, memoranda, rosters and
other materials;
Pulls
materials from files, makes simple file searches and maintains charge out
records;
Receives,
indexes, records and copies and retries materials from files;
Makes and
checks arithmetical computations, and compiles and keyboards statistical
reports;
Keyboards
various materials from copy and rough draft according to instruction;
Operates
adding machine, copier, calculator and other office machines;
Answers
telephone, takes messages and makes appointments;
Acts as
receptionist, directing callers to the proper person or office and giving
information of routine nature;
Keyboards
reports for submission to State agencies;
Orders
office supplies and materials;
May enter
and retrieve information through a mainframe computer terminal;
May
collect fees and other funds for services and make bank deposits;
May act
as unit or department liaison between public and agency program personnel;
May
schedule and coordinate agency activities with vendors, customers and the
public.
MINIMUM QUALIFICATIONS & SPECIAL
REQUIREMENTS:
This exam
is open to current employees with six months permanent competitive class
service as a Typist in the department or agency in which the promotion is
sought.
SUBJECT OF EXAMINATION:
There
will be a written test that you must pass in order to be considered for
appointment. The written test will be
for knowledge, skills and/or abilities in such areas as:
1.
SPELLING:
These
questions test for the ability to spell words that are used in written business
communications.
2.
GRAMMAR, USAGE, PUNCTUATION:
The
grammar and usage questions test for the ability to apply the basic rules of
grammar and usage. The punctuation questions test for a knowledge of the
correct placement of punctuation marks in sentences.
3.
KEYBOARDING PRACTICES:
These
questions test for a knowledge of preferred practices in such areas as letter
format, capitalization, hyphenation, plurals, possessives, word division, word
and figure style for numbers, and common proofreading marks. In addition, you
will be given a passage to proofread and asked questions about how to correct
the errors in the passage.
4. OFFICE
RECORD KEEPING:
These
questions evaluate your ability to perform common office record keeping tasks.
The test consists of two or more "sets" of questions, each set
concerning a different problem. Typical record keeping problems might involve
the organization or collation of data from several sources; scheduling;
maintaining a record system using running balances; or completion of a table
summarizing data using totals, subtotals, averages and percents.
5. OFFICE
PRACTICES:
These
questions test for a knowledge of generally agreed-upon practices governing the
handling of situations which stenographers, typists, and secretaries encounter
in their work, as well as a knowledge of efficient and effective methods used
to accomplish office tasks. The questions will cover such topics as planning
work flow; setting priorities; dealing effectively with staff, visitors, and
callers; filing and retrieving information; safeguarding confidentiality; using
office equipment; and making procedural decisions and recommendations which
contribute to a well-managed office.
The use of solar or battery operated
calculators are permitted. Devices with typewriter keyboards such as computers,
spell-checkers, personal digital assistants, address books, language
translators, dictionaries, or any similar devices are prohibited.
PERFORMANCE TEST:
Candidates who
receive a passing score on the written test must also qualify on the typing
performance test to be considered for appointment. This performance test will be given at a
later date. Since the performance test
is qualifying (pass/fail), if you pass the performance test you final score for
the exam will be the score that you achieve on the written test. Candidates may be invited to the performance
test in the order of the scores they achieve on the written test. The City reserves the right to give the
performance test to only as many candidates as are needed to fill available
vacancies. The performance test is a
test of keying speed and accuracy. It
utilizes a standard keyboard and is given on computers. The computer program requires no prior
knowledge of software. A written description
of the simple software will be provided at the test site.
The test is five
minutes long and is preceded by a three-minute practice session. The text passage is printed in the test
booklet. Candidates enter (key or type) as
much of that passage as they can during the time available.
In order to pass the
test, candidates must enter the text at a rate of at least 35 words per minute,
with at least 96% accuracy. For example,
if a candidate enters the text at 35 words per minute, the maximum number of
errors is 7. (NOTE: A word is defined as
five characters. The rating formula
divides the total number of characters entered by five to determine the number
of words entered).
Candidates who fail
the performance test will be permitted a retest which will be given on the same
day as the original performance test.
If you have passed a
typing performance test administered by the state or a local civil service
jurisdiction in
CROSS FILER STATEMENT:
If you
have applied for any other Civil Service examination to be given on the same
test date for employment with
RELIGIOUS ACCOMMODATION/DISABLED
CANDIDATES/MILITARY MEMBERS:
Applicants
whose religious observances, religious practices or military service prevent
their taking examinations on the scheduled date and disabled candidates who
require special accommodations to take the test should indicate the need for
special arrangements by checking the “Special Arrangement” box on
the front of the applications.
Candidates who are called to military service after filing an
application should send a request for an alternate test date to the City of
MILITARY SERVICE MEMBERS:
If you
apply for an examination during the filing period but are on active military
duty on the date the examination is scheduled, you may request a military
makeup examination. You must contact The
City of Glen Cove Municipal Civil Service Commission for more information. If you are on active duty or discharged after
the filing period has begun, you may apply for the examination up to ten days before
the date of the test.
This examination will be prepared and rated
in accordance with Section 23(2) of the Civil Service Law. The provisions of
SENIORITY
CREDIT:
Seniority
is based on the length of continuous permanent classified service in the
jurisdiction in which promotion is sought, with points added to an eligible’s passing score for each appropriate
five-year period or fraction thereof in accordance with the following schedule:
Less than (1) one year 0 points
1 year to 6 years 1 points
Over 6 years to 11 years 2 points
Over 11 years to 16 years 3 points
Over 16 years up to 21 years 4 points
Over 21 years up to 26
years 5 points
For this
Continuous Recruitment Series, Seniority will be calculated when the list is
established, when names are added to the list and when the list is certified
for appointment. Notification of changes
in the eligible list due to recalculated seniority would only be made if the
changes result in a change of relative standing between two eligibles on the
list. When an examination is open to
incumbents of non-competitive class positions, seniority would be based on time
spent in a title or titles eligible to take the examination in accordance with
the above schedule.
VETERAN’S CREDIT:
Veterans
or disabled veterans who are eligible for additional credit must submit an
application for Veteran’s credit with their application for examination
or at any time between the date of the application for examination and the date
of the establishment of the resulting eligible list. Applications for Veteran’s credits are
available from this office. Effective
APPLICATIONS / GENERAL INFORMATION / INSTRUCTIONS:
Application
forms may be obtained from the City of Glen Cove Website:
OR: From the office of:
The
Glen Cove Municipal Civil Service Commission
City
of
Glen
During:
Any weekday from the
posting date through the last filing deadline (except holidays).
Between the hours of:
The applicant
should make certain every question on the application is answered, and that the
application is complete in all respects.
All statements made by the candidates in their application are subject
to verification. Candidates will be
notified of the disposition of their applications. The Glen Cove Municipal Civil Service
Commission does not acknowledge receipt of applications and does not accept
responsibility for non-delivery or postal delay.
ALTERNATE TEST DATES:
Alternate
test dates may be arranged upon review of the circumstances according to the
Alternate Test Date Policy established by this department. Under specific circumstances an alternate
test date may be arranged. Your request
with written documentation must be received in the Civil Service Office no
later than (10) ten business days preceding the examination date. If an emergency prevents you from appearing
for the examination, please notify this office no later than
ADMISSION NOTICES:
You will
be notified of the time and place of the examination. If you have not received your notice to
appear for the written test five (5) days before the date of the examination,
call the Glen Cove Municipal Civil Service Commission at (516) 676-4814. Do not interpret a notice to appear for the
examination to mean that you have been found to meet fully the announced
requirements. Applicants are admitted to
the examination on the basis of statements made on their application. These statements may not be reviewed and/or
verified until after the examination has been given. At that time, those candidates who are
disqualified after taking the test will not receive a score.
CHANGE OF ADDRESS:
It is the
responsibility of the candidate to notify the Glen Cove Municipal Civil Service
Commission of any change in name or address.
No attempt will be made to locate any candidate who has moved.
The City of
Equal
Opportunity/Affirmative Action Employer
(Issued