Examination
Posting
THE GLEN COVE MUNICIPAL CIVIL SERVICE COMMISSION
Announces
a Promotional Examination for
Senior Clerk
Exam Number 74834
EXAM DATE: Saturday, September 20th,
2008.
LAST FILING DATE: Applications
must be received by or postmarked by the close of business on Friday August 22nd,
2008.
LOCATION OF EXAM: To
be announced.
APPLICATION FEE: A nonrefundable
application fee of $25.00 is
required for each separately numbered examination for which you apply
(exception: if you apply for a promotional exam and there is an
open-competitive exam being held on the same day with the same title, upon
passing the examination, your name will be entered on both eligible lists at no
additional fee). The required fee(s)
must accompany your application(s).
Please make your personal check or money order payable to Glen Cove
Municipal
LOCATION
OF POSITION/VACANCY:
The list
established from this exam can be used to fill any current or anticipated
full-time or part-time vacancy in the City of
Please note that
SALARY: $31,744 to $56,747
(2008 annual salary for City)
DUTIES:
Manipulates a
keyboard using word processing, scheduling, spreadsheet, and/or database
management software to accomplish a variety of tasks;
Reviews accounts,
reports and other documents for completeness, accuracy and conformity with
established procedure;
Receives and
investigates consumer complaints, and assists in finding the best possible
solution for the consumer;
Directs clerical
operations of office and supervises clerical staff;
Makes and checks
work assignments of clerical staff;
Maintains student,
adjunct faculty and departmental files at school district;
Operates school bus
routing system by making route adjustments, adding and deleting students and
bus stops;
Prepares news
releases of agency activities;
Keyboards and
processes purchase orders;
Generates and
validates student attendance records;
Maintains bus files
and inventory;
Maintains employee
time records;
Keyboards, sorts
and files correspondence, forms, notices, form letters, payrolls, bills,
vouchers, records, catalog cards, reports, index cards, memoranda, rosters and
other materials;
Pulls materials
from files, making simple file searches and maintains charge-out records;
Receives,
indexes, records and copies and retrieves materials from files;
Makes and checks
arithmetical computations, and compiles and keyboards statistical reports;
Operates adding
machine, copier, calculator and other office machines;
Answers telephone,
takes messages and makes appointments;
Prepares reports
for submission to State agencies;
Orders office supplies
and materials;
May enter and
retrieve information through a mainframe computer terminal;
May collect fees
and other funds for services and make bank deposits;
May act as unit or
department liaison between public and agency program personnel;
May schedule and
coordinate agency activities with vendors, customers and the public.
MINIMUM QUALIFICATIONS FOR APPOINTMENT:
Open to current
employees with six months permanent competitive class service as a Clerk in the
department or agency in which the promotion is sought.
QUALIFYING EXPERIENCE TO TAKE THE TEST:
Candidates must be
permanently employed in the competitive class as a Clerk.
STUDY GUIDES:
Study guides
prepared by the NYS Department of
SUBJECT OF EXAMINATION:
There will be a
written test that you must pass in order to be considered for appointment. The written test will be for knowledge,
skills and/or abilities in such areas as:
1. Clerical
operations with letters and numbers
These questions
test for skills and abilities in clerical operations involving alphabetizing,
comparing, checking and counting. The questions require you to follow the
specific directions given for each question which may involve alphabetizing,
comparing, checking and counting given groups of letters and/or numbers.
2. Coding/decoding
information
These questions
test for the ability to use written directions to code and decode information
accurately. You will be asked to apply sets of coding rules to code information
and to interpret coded information. Complete directions will be provided; no
previous knowledge of or training in any coding system is required.
3. Name and number
checking
These questions
test for the ability to distinguish between sets of words, letters, and/or
numbers that are almost exactly alike. Material is usually presented in two or
three columns, and you will have to determine how the entry in the first column
compares with the entry in the second column and possibly the third. You will
be instructed to mark your answers according to a designated code provided in
the directions.
4. Office record
keeping
These questions
test your ability to perform common office record keeping tasks. The test
consists of two or more "sets" of questions, each set concerning a
different problem. Typical record keeping problems might involve the
organization or collation of data from several sources; scheduling; maintaining
a record system using running balances; or completion of a table summarizing
data using totals, subtotals, averages and percents.
5. Understanding
and interpreting written material
These questions
test how well you comprehend written material. You will be provided with brief
reading selections and will be asked questions about the selections. All the
information required to answer the questions will be presented in the
selections; you will not be required to have any special knowledge relating to
the subject areas of the selections.
The use of solar or battery operated calculators is ALLOWED. Devices with typewriter
keyboards such as computers, spell-checkers, personal digital assistants, address
books, language translators, dictionaries, or any similar devices are
prohibited.
MULTIPLE EXAMINATIONS
SCHEDULED FOR THE SAME DAY:
If you have applied for any other civil service
examinations to be given on the same test date for employment with
If you have applied for both State and local government examinations, you
must make arrangements to take all your examinations at the State examination
center by calling (518) 474-6470 in the Albany area or toll free at
1-877-697-5627 [press 2, then press 1], no later than two weeks before the test
date.
If you have applied for another local government examination with another
local civil service agency, call or write to each civil service agency to make
arrangements. You must make your request for these arrangements no later
than two weeks before the date of the examinations. You must notify all
local government civil service agencies with whom you have filed an application
of the test site at which you wish to take your examination.
RELIGIOUS ACCOMMODATION/DISABLED CANDIDATES/MILITARY
MEMBERS:
Applicants whose
religious observances, religious practices or military service prevent their
taking examinations on the scheduled date and disabled candidates who require
special accommodations to take the test should indicate the need for special
arrangements by checking the “Special Arrangement” box on the front
of the applications. The New York State
Department of
MILITARY SERVICE MEMBERS:
If you apply for an
examination during the filing period but are on active military duty on the date
the examination is scheduled, you may request a military makeup
examination. You must contact The City
of Glen Cove Municipal
This examination will be prepared and rated in accordance
with Section 23(2) of the
SENIORITY CREDIT:
Seniority is based
on the length of continuous permanent classified service in the jurisdiction in
which promotion is sought, with points added to an eligible’s passing
score for each appropriate five-year period or fraction thereof in accordance
with the following schedule:
Less
than (1) one year 0
points
1
year to 6 years 1
points
Over
6 years to 11 years 2
points
Over
11 years to 16 years 3
points
Over
16 years up to 21 years 4
points
Over 21 years up to 26
years 5 points
When an examination
is open to incumbents of non-competitive class positions, seniority would be
based on time spent in a title or titles eligible to take the examination in
accordance with the above schedule.
VETERAN’S CREDIT:
Veterans or
disabled veterans who are eligible for additional credit must submit an
application for Veteran’s credit with their application for examination
or at any time between the date of the application for examination and the date
of the establishment of the resulting eligible list. Applications for Veteran’s credits are
available from this office. Effective
January 1, 1998, the State Constitution was amended to permit a candidate
currently in the armed forces to apply for and be conditionally granted
Veteran’s Credits in examinations.
Any candidate who applies for such credit must provide proof of military
status to receive additional credit. No credit may be granted after the
establishment of the list. It is the
responsibility of the candidate to provide appropriate documentary proof
indicating that the service was in time of war as defined in Section 85 of the
APPLICATIONS / GENERAL INFORMATION / INSTRUCTIONS:
Application forms may be obtained from the City of Glen Cove Website:
OR:
From the office of:
The Glen Cove
Municipal Civil Service Commission
City of
Glen
During: Any weekday from the posting date through the last filing deadline (except holidays).
Between the hours of: 9:00 a.m.
to 5:00 p.m. Monday through Friday OR: by sending a stamped ($.55)
self-addressed legal sized envelope with the applicants name and address on it,
requesting an application for the position.
Applications received/postmarked after the filing deadline will not be
accepted.
The applicant should make certain every question on the
application is answered, and that the application is complete in all respects. All statements made by the candidates in
their application are subject to verification.
Candidates will be notified of the disposition of their applications. The Glen Cove Municipal
APPLICATION FEE
WAIVER: A waiver of application fee will be allowed if you are unemployed
and primarily responsible for the support of a household. In addition, a waiver of application fee will
be allowed if you are determined eligible for
www.cityofglencoveny.org /forms/waiver.doc
ALTERNATE TEST DATES:
Alternate test
dates may be arranged upon review of the circumstances according to the
Alternate Test Date Policy established by this department. Under specific circumstances an alternate
test date may be arranged. Your request
with written documentation must be received in the
ADMISSION NOTICES:
You will be
notified of the time and place of the examination. If you have not received your notice to
appear for the written test five (5) days before the date of the examination,
call the Glen Cove Municipal
CHANGE OF ADDRESS:
It is the responsibility of the candidate to notify the Glen
Cove Municipal
The City of
Equal Opportunity/Affirmative Action
Employer
(Issued 7/15/08)